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Article 1
Section 1. The name of the organization shall be Kellyville Round-Up Club, INC.
Section 2. Its principal office shall be located at 13352 S. 177th West Avenue, Kellyville, State of Oklahoma.
Article 2
Section 1. Membership in the corporation shall be open to any person over the age of 18 years. All members of this corporation over the age of 18 years and in good and regular standing shall be entitled to one vote in any regular or special meeting, and to exercise all other privileges of membership. Youth members will be open to member’s 17 years of age and under.
Article 3
Section 1. There shall be an annual meeting of the corporation on the first Tuesday of December in each year at the principal office of the corporation, at which time the board of directors and officers shall be elected, and any business properly coming before such meeting may be transacted.
Section 2. Special meeting of the members of this corporation may be called at any time, by the President and, in his/her absence, by the board of directors.
Section 3. Notice of the time of any annual or special meeting shall be given in writing or telephone by the board of directors to each member in good standing at least two days, but not more than (10) days before the date of such meeting. If the meeting is a special meeting, the notice so given shall state the time, place, and purpose of such meeting.
Section 4. The President, and in his/her absence, the vice president shall preside at all such meetings, or by any three members of the board.
Section 5. At every such meeting each member of the corporation over the age of 18 years and in regular standing shall be entitled to cast one vote.
Section 6. A quorum for the transaction of business at any such meeting shall consist of six (6) members in good and regular standing.
Section 7. The members of this corporation shall have the power, by a majority vote at any such meeting, to remove any director or officer from office.
Article 4
Section 1. The business and property of the corporation shall be managed by the board of six (6) adult directors and two junior directors 17 and under, five officers, in good and regular standing with the exception of the junior members.
Section 2. The board of directors shall be elected for the term of (2) years each. Three (3) of the directors shall be elected each year and (3) shall be elected at each succeeding annual election so that the term of office of two (3) of the directors shall expire each year.
Section 3. Junior Directors 17 and under shall be elected for the term of one (1) year.
Section 4. The regular meetings of the directors shall be held before each monthly meeting.
Section 5. Special meeting of the board of directors may be called by the president and in his/her absence by the vice-president, or by any three members of the board. By unanimous consent of the directors, special meetings of the board may be held without notice, at any time and place. Notice of all regular and special meetings, except those by unanimous consent, shall be given at least (2) days prior to the time fixed for the meeting.
Section 6. The membership shall elect the officers of the corporation. Such an election is to be held at the December meeting. Officers may be removed at any time by a 2/3 vote of the full board of directors.
Section 7. The junior membership 17 and under shall elect the junior directors.
Section 8. Vacancies in the board of directors may be filled by the election of the membership at large at the next regular meeting to finish that year.
Section 9. At each annual membership meeting the directors shall submit a state of the business done during the preceding year together with a report of the condition of its tangible property and of the general financial condition of the corporation.
Section 10. A quorum for the transaction of business at any regular or special meeting of the directors shall consist of four (4) members of the board.
Article 5
Section 1. The officers of the corporation shall be a president, vice-president, 2nd vice-president, secretary & a treasurer, who shall be elected for a term of one (1) year and shall hold office until their successors are duly elected and qualified. No one shall be eligible to the office of president or vice-president who is not a director of the corporation or anyone who has not been a member of good standing for three (3) years, and any such officer who ceases to be a director, shall cease to hold office as president or vice-president as soon as his/her successor is elected and qualified
Section 2. The president shall preside at all meeting of directors and membership meeting and shall attend and keep all minutes of the corporation and shall perform all such other duties as are incident to his/her office. In the case of the absence or disability of the president, the vice-president shall per perform his duty.
Section 3. The secretary shall issue notices of all directors and membership meeting and shall attend and keep all minutes of the same, shall have charge of all corporate seal all written contracts of the corporation, and shall perform all such other duties as are incident to his/her office.
Section 4. The treasure shall have custody of all money and securities of the corporation and shall give bond in such sum and with such surety as the directors may require, conditioned upon the faithful performance of the duty of his/her office. He/she shall sign all checks with the president of the corporation and shall make a report of the general financial condition of the corporation at each annual meeting of the membership.
Article 6
Section 1. Amendments to these by-laws may be made by a vote of the majority of the members present at any annual December meeting of the membership, or at any special meeting thereof, when the proposed amendment has been set out in a notice of such meeting.
Article 7
No claim for injury to any person or property shall ever be asserted or suit instituted or maintained against Kellyville Round-Up Club, its officers, or their agents, on behalf of any person, firm or corporation or their agents, representatives, servants or employees.
Amended December 2nd, 2008 for the years of 2009
- Roy Anson- President
- Jason Joice- Vice-President
- Bugs Houston- 2nd Vice-President
- Helen Anson- Secretary
- Melinda West- Treasurer
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